Lipedema Canada Conference
Type of Website: Nonprofit / Healthcare Conference
Effective Date: 21st day of February, 2026
Website: conference.lipedemacanada.org (the “Site”)
Owner: Lipedema Canada
Purpose
The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following: The categories of personal data we collect; How we use the collected data; Who has access to the data collected; The rights of Site users; and The Site’s cookie policy. This Privacy Policy applies in addition to the terms and conditions of our Site and is designed to comply with Canadian federal and provincial privacy laws.
Consent
By using our Site, users agree that they consent to: The conditions set out in this Privacy Policy; and The collection, use, and retention of the data listed in this Privacy Policy. Users may withdraw their consent at any time. If consent is withdrawn, it may limit our ability to provide specific services related to the conference (e.g., registration processing or newsletters).
Personal Data We Collect
We only collect data that helps us achieve the purpose of organizing and executing the Lipedema Canada Conference.
Data Collected Automatically
When you visit and use our Site, we may automatically collect and store the following information: IP address; Location; Hardware and software details; Clicked links; and Content viewed.
Data Collected Non-Automatically
We may also collect the following data when you perform certain functions on our Site (such as registering for the conference, signing up for updates, or submitting a speaker application): Identity Data: First and last name; Contact Data: Email address, phone number, and mailing address; Professional Data: (For healthcare providers) Title, organization, and credentials; Health and Accessibility Data: Dietary restrictions or accessibility requirements (voluntarily provided for event planning); Financial Data: Payment information (processed securely via third-party providers like Stripe or PayPal).
How We Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy. We use your data to: Process conference registrations and payments; Send administrative information (updates, schedules, and receipts); Provide tailored content regarding Lipedema Canada initiatives; Improve Site functionality and user experience.
Who We Share Personal Data With
We may disclose user data to any member of our organization or authorized conference volunteers who reasonably need access to achieve the purposes set out in this Privacy Policy.
Third-Party Service Providers
We may share your data with third parties who provide services to us, such as: Payment processors (e.g., Stripe, PayPal); Email marketing platforms (e.g., Mailchimp); Conference management software. These third parties are contractually obligated to protect your data and are only permitted to use it for the specific tasks we have requested.
Other Disclosures
We will not sell or share your data with other third parties, except: If the law requires it; If it is required for any legal proceeding; To prove or protect our legal rights.
International Data Transfers
Your personal information may be stored or processed outside of Canada (for example, on servers located in the United States used by our service providers). In these cases, your data is subject to the laws of the jurisdiction in which it is stored.
How Long We Store Personal Data
User data will be stored only as long as necessary to fulfill the purposes for which it was collected (e.g., for the duration of the conference and subsequent reporting) or as required by law (e.g., for tax and audit purposes).
How We Protect Your Personal Data
To protect your security, we use industry-standard Transport Layer Security (TLS/SSL) encryption and store data on secure, encrypted servers. While we take all reasonable precautions to ensure user data is secure, there always remains a risk of harm. The Internet can be insecure; therefore, we cannot guarantee the security of user data beyond what is reasonably practical under Canadian law.
Children
We do not knowingly collect or use personal data from children under 14 years of age (in compliance with Quebec Law 25). If we learn that we have collected personal data from a child under 14 without parental consent, the data will be deleted immediately.
Your Rights: Access, Modify, Delete, or Challenge
As a user, you have the right to: Access the personal data we have collected about you; Request the correction of any inaccurate data; Request the deletion of your data (subject to legal obligations); Object to the processing of your data. To exercise these rights, please contact our Privacy Officer at conference@lipedemacanada.org.
Cookie Policy
We use cookies to enhance your experience. Functional cookies: Remember your preferences and login details. Analytical cookies: Help us understand how users interact with the Site so we can improve the conference experience. Third-Party cookies: Used by our partners (like Google Analytics) to track performance. You can choose to disable cookies in your browser settings, though this may affect the functionality of certain parts of the Site.
Modifications
This Privacy Policy may be amended from time to time to maintain compliance with the law and reflect changes to our data collection process. We recommend users periodically review this page.